Stage 1
01
Requirement confirmation
Before any RFQ goes out, we sit with the buyer's spec — drawings, BOM, tolerances, target market, applicable standards — and confirm a single shared definition of acceptable.
Quality Control
Honest wording. Documented follow-up.
We coordinate with qualified suppliers and factories with ISO 9001, IATF 16949 or other relevant quality systems where applicable. Supplier certificates and compliance documents can be checked based on project requirements.
Important: we do not claim our own company directly holds ISO 9001 or IATF 16949 unless a certificate is provided. We coordinate with suppliers who do, and we make that distinction clear.
Process
Eight stages we run on every project.
Each stage produces a deliverable a buyer can verify — a signed sample, an inspection report, a certificate file, a corrective-action record.
Stage 2
02
Supplier qualification review
We assess the factory match: capability, capacity, certificates on file, export experience. Where ISO 9001, IATF 16949 or other quality systems apply, we coordinate with qualified suppliers that hold them.
Stage 3
03
Sample approval
Samples are produced, inspected and shared with the buyer. Sign-off happens on physical product against the agreed spec — not on factory promises.
Stage 4
04
Pre-shipment check
AQL-based or 100% inspection at agreed completion stage. Documented with photos, measurements and pass/fail criteria.
Stage 5
05
Packaging and labeling check
Packaging integrity, retail and shipping labels, barcodes and destination-market marking verified before container loading.
Stage 6
06
Certificate & compliance document collection
Where applicable, we collect supplier certificates and compliance documents — material certificates, test reports, declarations — and assemble them into one document package for the buyer.
Stage 7
07
Supplier performance tracking
On-time delivery rate, defect rate, responsiveness and corrective-action turnaround tracked per supplier. Repeat-order decisions are informed by data, not gut.
Stage 8
08
Corrective action communication
When something does go wrong, we coordinate the corrective-action conversation — root cause, containment, preventive measures — until the issue is closed.
Document package
Document package may include:
The documents assembled per project depend on product type, buyer requirements and supplier capability. AQL-based or 100% inspection can be coordinated depending on product type, buyer requirements and project risk.
Sample approval notes
Written confirmation that the sample matches the agreed spec — signed by both sides before mass production.
Inspection photos
Photographs taken during pre-shipment inspection — product, packaging, labeling, container loading.
Measurement records
Dimensional check results where applicable, referenced against drawing or specification.
Packing and label checks
Verification that packaging integrity, destination-market marking, barcodes and shipper's marks are correct.
Supplier certificates
ISO 9001, IATF 16949 or other quality-system certificates where applicable, current and verified.
Corrective-action communication records
Written record of root cause, containment action and preventive measure for any quality issue raised during the project.
Wording matters
What we say. What we don't say.
We coordinate with qualified suppliers and factories holding ISO 9001, IATF 16949 or other relevant quality systems where applicable.
We do not claim that our own company directly holds these certifications unless a certificate is presented for our own legal entity.
Supplier certificates and compliance documents can be checked based on project requirements. Where the buyer needs verified third-party testing, we coordinate with accredited labs.
This wording is deliberate. Overclaiming is how Chinese sourcing relationships go wrong. We would rather under-promise and follow through.
Start a project
Want to see what a project document package looks like?
We can share a redacted example — sample approval, inspection report, certificate set, corrective-action record — based on a recent shipment.